🧠 Still Copy-Pasting? Time to Let AI Help You Out

Hi friend,

If you’re a knowledge worker and you’ve used ChatGPT once or twice, you’re already on the path.

But here’s the truth:

Most of us are still wasting hours on tasks a robot could do for us.

If you’ve ever:

• Copy-pasted form responses into a spreadsheet

• Rewritten the same/similar email 10 times

• Missed a follow-up because you forgot to check a note

Then what you need isn’t more time.

You need automation.

⸻

🤖 What is Automation, Really?

Think of automation tools like Zapier, Make, or n8n as your virtual assistants.

They connect the tools you already use (Google Forms, Notion, Gmail, etc.) and let you say things like:

→ “When someone fills out this form,

 • Send me an email

 • Add them to my database

 • And subscribe them to my newsletter.”

All without touching your keyboard.

✅ Set it once.

✅ Save time every week.

✅ No code needed.

⸻

🧪 Try This Beginner Workflow

Let’s say you’re a coach or creator.

You want to collect email signups, send a thank-you email, and add them to your CRM.

Here’s how:

1. Create a simple form (Tally or Google Forms)

2. Use Zapier to:

• Add the response to Google Sheets

• Trigger a welcome email in Gmail, Kit or Beehiiv

• Send you a Slack or email notification

Time to set up: 15 minutes.

Time saved: Hours every month.

⸻

💬 ChatGPT Can Help You Design Automations Too

Try these prompts:

🧠 “Act like a productivity expert. What 3 tasks in my day could be automated with Zapier or Make?”

🛠 “Build me a 3-step Zapier automation for new leads from a Google Form.”

🧵 “List 5 ways to save 30 minutes a day using AI and no-code tools.”

🤖 How to Supercharge Your Automations with AI

Automation saves you time.

AI makes your systems smarter.

Here’s how to combine them; even if you’re just starting out:

1️⃣ Beginner: Add ChatGPT to Your Workflows

Use AI to improve messages, summarize text, or auto-respond inside tools like Zapier or Make.

🔧 Examples:

• Clean up form submissions before sending them

• Auto-generate confirmation emails in a friendly tone

• Summarize feedback or long replies before storing in Notion or Sheets

💡 Practical Prompts to Use Inside Your Zap/Scenario:

• “Rephrase this message to be more human and warm: {Form_Response}”

• “Summarize this client feedback in 2 bullet points: {Feedback_Text}”

• “Write a quick thank-you note for someone who answered this form: {Name}, {Response}”

• “Turn this into a one-line Slack message: {Long_Text}”

Use the OpenAI or ChatGPT plugin step inside Zapier/Make to run these automatically after data is captured.

2️⃣ Intermediate: Automate Content and Analysis

Use AI to process, analyze, and structure your data inside your automations.

🔧 Examples:

• Auto-tag feedback (positive/neutral/negative)

• Turn meeting transcripts into summaries

• Convert new blog posts into social media snippets

💡 Practical Prompts for Zapier/Make AI Steps:

• “Classify this message as positive, neutral, or negative: {Message}”

• “Summarize this Zoom transcript into 3 key insights and 1 action step: {Transcript}”

• “Generate a 3-tweet thread from this new blog post: {Blog_Text}”

• “Extract the main pain point from this form response: {Response_Text}”

These can be triggered automatically when a form is filled, a blog is published, or a transcript is uploaded.

3️⃣ Advanced: Smart Personalization and Decision-Making

Now you’re using AI as a brain inside your workflows — customizing outputs and logic dynamically.

🔧 Examples:

• Generate custom onboarding plans based on form answers

• Auto-prioritize leads and assign to team members

• Recommend next actions based on survey data

💡 AI Prompts to Use in Automation Builders:

• “Based on this coaching intake form, generate a personalized 3-step action plan: {Full_Response}”

• “Score this lead from 1–10 and explain the score: {Lead_Details}”

• “Suggest the best next action (call, email, free resource) for this user: {User_Context}”

• “Convert this user journey data into a step-by-step onboarding checklist: {Inputs}”

In Zapier, these outputs can trigger different follow-up paths; e.g. sending different emails based on lead score or tagging a user differently in CRM.

⚡ Bonus Prompt (to create the automation itself):

If you’re still designing your first system, try this in ChatGPT:

Or:

🎯 Today’s Reminder:

You don’t need to work harder.

You just need to stop doing the same thing twice.

Let automation take the load off.

⸻

💬 Not sure where to start?

Comment “automation” or DM me I’ll help you set up your first win in 15 minutes, for free.

—

Onward,

Selim

selimuysal.net | dailyhabits.blog

productiveknowledgeworker.com

--

P.S. Want to start your own newsletter but not sure how to structure it?

Check my free course at startyournewsletter.today or launch instantly with beehiiv or Kit!